To: Management / General Manager Date: December 20, 2025
SUBJECT: FORMAL COMPLAINT: Staff Misconduct and Repeated Service Failures
I am writing to formally lodge a complaint regarding the unprofessional conduct of your staff member, Kirstine, concerning my appointment scheduled for today, December 20, 2025.
The Contrast in Service Quality Before detailing my grievances, I want to emphasize that the therapist who performed the session was awesome. The quality of the actual treatment is the only reason I continue to visit. However, the management and planning side of your operations requires significant improvement, as the administrative experience today was unacceptable.
Timeline of Events:
Harassment to Reschedule: Kirstine contacted me multiple times leading up to this date, repeatedly trying to move my 2:00 PM slot. Despite my clear and consistent refusals, the pressure to change the time continued until the slot was eventually shifted to 2:30 PM–3:00 PM.
False Assurances: After I rejected attempts to reschedule further to 3:30 PM, Kirstine explicitly promised that the 2:30 PM time would be honored and that she would not be late.
Total Disregard for Punctuality: Despite her verbal guarantee, the appointment did not start on time.
Unprofessional Blame-Shifting: Most concerning was the excuse provided for this failure in planning. It was suggested that the miscommunication occurred because the "staff does not understand English." This is a derogatory and insulting attempt to shift blame.
Conclusion It is Kirstine’s responsibility to manage the schedule and communicate clearly. Claiming a language barrier as an excuse for being late—after I had already confirmed the time multiple times—is a sign of poor planning and a lack of respect for my time.
I am highly dissatisfied with how Kirstine handled this interaction. While your therapists provide excellent care, your management of bookings is failing them and your clients. I expect a formal response regarding how you intend to address this unprofessional behavior and what compensation will be offered for the repeated disruptions and the delay I experienced today.
I look forward to your prompt resolution of this matter.
Regards,
Benard